Functions & Events

Located on the northern outskirts of Swanage, we offer a stunning coastal setting for meetings, conferences, private functions and special events. Our flexible meeting and function space provides the perfect environment for everything from business meetings and training days to celebrations, networking events and group gatherings. Our experienced team will tailor your event around your exact requirements, from room layouts and refreshments to bespoke menus and catering options. Our chefs prepare all catering on site, ensuring freshly prepared food and a personal approach to every occasion.

We believe meetings can be productive, enjoyable and environmentally responsible.

We are committed to making thoughtful choices in the way we operate, reducing waste where possible, supporting local suppliers and suppliers who have also made a commitment to sustainability and helping our guests make more sustainable choices when visiting us. Set overlooking the beautiful coastline of Swanage Bay, we provide a naturally inspiring environment where delegates can enjoy excellent hospitality while making more responsible choices.

Why choose a Green Meeting with us?  

Sustainable Catering

Our experienced chefs prepare all catering on-site, helping to reduce unnecessary food miles while ensuring your delegates enjoy fresh, high-quality food prepared with care.

We offer:

✓ Seasonal menus celebrating the best ingredients available throughout the year
✓ Local produce wherever possible, supporting Dorset suppliers and reducing food miles
✓ Tailored menus designed around your event requirements
✓ Vegetarian, vegan and plant-based options
✓ Catering suitable for dietary requirements and preferences
✓ Freshly prepared lunches, refreshments and homemade treats
✓ Final delegate numbers requested one week before your event to help us minimise food waste and ensure responsible purchasing.

An Inspiring Meeting Environment 

Our south-facing meeting space benefits from beautiful natural daylight. A bright, naturally lit environment helps to create a comfortable and inspiring atmosphere, supporting delegate wellbeing, concentration and productivity throughout the day.

Our meeting facilities include:

✓ Natural daylight to reduce the need for artificial lighting
✓ Individually controlled heating
✓ Blinds to help manage light and temperature
✓ Comfortable surroundings designed for productive meetings

Reducing Waste and Single Use Plastics

Small changes can make a big difference.

Our Green Meetings include:

✓ Refillable glass water jugs instead of single-use plastic bottles
✓ Reusable crockery, glassware and cutlery
✓ Responsible purchasing decisions
✓ Careful planning to reduce food waste
✓ Recycling wherever possible

Helping Delegates Travel Sustainably

We understand that travelling to a venue is an important part of reducing the overall environmental impact of an event.

Our team is happy to help delegates travel more sustainably by providing:

✓ Public transport advice
✓ Local bus and train information
✓ Walking routes and directions
✓ Suggestions for car sharing where public transport is not practical

By encouraging shared journeys and sustainable travel choices, we can help reduce the carbon footprint of your event.

Digital Communication 

This includes:

✓ Electronic invitations
✓ Digital menus and documents
✓ Electronic correspondence before and after your event

Our Commitment to Sustainability 

The Pines Hotel is fortunate to be located in one of Dorset’s most beautiful coastal locations, and we recognise the importance of protecting the environment around us.

We are continually looking at ways to improve our sustainability through responsible purchasing, reducing waste, supporting local suppliers and making more environmentally conscious choices in our day-to-day operations.

We work closely with our trusted suppliers to help ensure our meetings and events are as environmentally responsible as possible. By choosing seasonal ingredients, sourcing local produce wherever practical and carefully planning orders around confirmed delegate numbers, we aim to reduce food miles, minimise waste and support businesses that share our commitment to sustainable practices.

We continually review the products and services we purchase, encouraging responsible sourcing and looking for opportunities to reduce unnecessary packaging and waste. By working in partnership with our suppliers, we can make informed choices that benefit both our guests and the environment.